Smart Square ThedaCare is a powerful workforce management tool designed to simplify scheduling and enhance employee efficiency within healthcare organizations.

Whether you’re a staff member looking to access your schedule or manage shifts, the Smart Square HMH login is the first step to staying organized and connected.
Here’s everything you need to know about accessing and navigating the system.

Smart Square ThedaCare: How to Access the Login Portal?
Log in easily to Smart Square ThedaCare. For system administrators, it only involves no more than three simple steps. Let’s try to access Smart Square ThedaCare now.
- Turn on the mobile phone or mini laptop and open a web browser of choice.
- Visit either ThedaCare official site or the Smart square ThedaCare login page under your organization.
- Search for the ‘Employee Login’ or ‘Smart Square Login’ Tab at the top right side of the screen.
- Press the ‘Login’ Button and you will be moved to the Smart Square ThedaCare Login page.
It is important to note that the login credentials for Smart Square ThedaCare are only available to employees of ThedaCare or its affiliated healthcare institutions. If you encounter any difficulties logging in, please reach out to your organization’s IT or HR department for assistance.

Smart Square ThedaCare Login Process
Once you’ve reached the Smart Square ThedaCare login page, follow these steps to access your account:
- It is imperative that you type in your username in the space available for it. It is most often your employee ID or other username which has been provided by your employer.
- Type your password in the password space. In case it is your first time log-in to the site, you might be advised to change a temporary password from your administrator.
- Some companies may require a double confirmation or two – factor authorization for security purposes. In such instances, you will be required to input a code sent to your email address or mobile number that you registered with.
- To complete the login procedure and gain access to Smart Square ThedaCare click on the “Login” or “Sign In” button.
Always ensure that you do not disclose your login details and passwords to unauthorized individuals in order to avoid unlawful accessibility of your account and the data contained in it.

What to Do if You Forget Your Password?
For this matter, we all know there comes a time when we forget our passwords, which is natural. Smart Square ThedaCare has made provisions for such eventualities to assist its clients efficiently.
- Once you are on the login page, there is a “Forgotten Password” or “Reset Password” link that is usually located on or near the login fields where you will see it.
- For resetting your forgotten password, click here.
- You will be prompted for your username or employee ID in order to help identify you.
- Select one method for password reset verification. This may include:
- Password reset link being sent to your email address provided to the account
- Answering questions you have set when creating the account for security purposes
- Asking your organization’s IT administrator for assistance
- After that, follow the prompts to select a new password. Make sure that the new password meets security requirements, including minimum length and the use of both upper and lower case letters, digits, and special characters.
- After you change your password, visit the login page and enter your new password along with your username.
It is advisable to contact the IT department of your company in case of difficulties in resetting the lost password.
Benefits of Using Smart Square ThedaCare
There are many advantages for healthcare organizations and employees alike with the adoption of Smart Square ThedaCare.
Effective Scheduling:
- Scheduling management including availability, skills, and preferences of the staff through automatic scheduling tools which assists in making the called more enjoyable and flexible.
- Creation of schedules with real-time updates hence with fewer conflicts and proper staffing.
- Tools and techniques that help in scheduling of different shifts to different departments and shifting in details a day or an entire week
Better Time Management:
- Time management including the clocking in and out is efficiently captured and reported.
- Well simplified clocking in and out, this is usually in the form of systems already available for use.
- This included overtime alerts aiding the management of forecasted over expenditures.
Improved Collaboration and Communication
- internal messaging features which allow communication between staff and the managers
- shift exchanging and cover requests
- such boards or hall advertisements help in conveying messages regarding important events or updates.
Access of Smart Square an Inaccessible Locus
- Downloads of various applications help workers reach their schedules and have similar time-related management systems with theirs
- Making oneself unavailable or asking for vacation can be done from literally anywhere.
Use of Smart Square to Aid in the Judgment’s Application
- managers and administrators have also been provided with various report generation modules so as to efficiently manage the reports forwarded to them.
- Forecasting human resource results on human resource staffing.
Monitoring Employment or Licensing Obligations
- It helps to eliminate breaches of the law by incorporating features to aid compliance of the governing legislation and organizational policies.
- Recording of credentials and other trainings which are mandatory for designation changes.
Employees’ Optimism
- Improved scheduling: Patients will benefit from being cared for by staff in a timely manner and without any delays.
- Greater autonomy for employees in asserting their work–life balance.
- A reasonable shift and opportunities sharing among employees
Economy:
- Avoided over or under employment of staff.
- Controlled the amount of time spent by administrators on tedious functions such as scheduling and management of time.
- Lower levels of dependence on expensive temporary or agency workers.
Not only will cost savings be achieved, but also these health care institutions will achieve the efficiency of their operations and improve the quality of care provided to the patients while ensuring that working conditions for their workers are more fulfilling.
Additionally, similar to Smart Square ThedaCare, the Smart Square Piedmont platform offers robust features for healthcare staffing and scheduling.
Common Issues and Troubleshooting Tips
Users may run into problems even though Smart Square ThedaCare is intuitive. Below are the most frequently occurring issues and their answers:
- Login Difficulties:
- Ensure that caps lock is off and how passwords and usernames are entered.
- Login again after clearing your web browser’s cache and history.
- If, however, you do not remember your current password, the function to reset it is available for use.
- Slow Loading Times:
- Determine the status of your Internet connection and refresh the page
- Close other unnecessary browser pages and programs to free computers resources
- Use another device or network to try logging into Smart Square ThedaCare
- Schedule Display Issues:
- Make sure that the web browser used for Smart Square ThedaCare is up to date.
- If other charts or data don’t respond, the content may change depending on the view modes, such as monthly, weekly, or daily.
- Notify your manager or IT department about the issue and specify how many shifts, roles, or tasks are missing.
- Entering the Time:
- Make sure you are entering time for the date and the shift requested.
- Check the date and time settings on your device.
- Immediately on spotting any inconsistencies, escalate the matter to your direct manager or timekeeper.
- Mobile App Issues:
- Be certain that you are using the most updated version of Smart Square ThedaCare mobile app.
- Make sure there is a good quality internet connection (Wi-Fi or cellular data).
- Sign out from the application and re-log again to refresh the session.
- Notification Settings:
- Navigate to the settings on your Smart Square ThedaCare and fine-tune the notifications you want to receive.
- Update any contact information that seems outdated in the system for example, emails and phone numbers.
- Access the application’s settings on your device and look for ‘Notifications’ for allow communication from Smart Square ThedaCare.
In case you have technical problems which do not go away after trying these suggestions, feel free to ask someone from the IT department of your organization or the Smart Square ThedaCare’s help desk as it is more appropriate in this regard.
FAQs about Smart Square ThedaCare Login
Here are some common questions and answers to help you navigate the Smart Square ThedaCare login process.
Q1: Can I log in to Smart Square ThedaCare on my personal device?
A: Yes. It is smart square ThedaCare and can be accessed from any internet enabled device. However, please note that your company’s laws regarding access to the company’s system using personal computers still apply.
Q2: How frequently will I need to change my Smart Square ThedaCare password?
A: Adhere to an organization’s password policy. As a rule, changing one’s password every 60-90 days is advisable so that optimum security is maintained.
Q3: Will I be able to see the schedules of my coworkers on Smart Square ThedaCare?
A: Viewing the schedule of other employees is limited to roles and permissions available to each person in the system. Managers and schedulers always have more access rights than lay personnel.
Q4: What should I do in case I have observed that my schedule or time entries contain an error?
A: Inform your leader or department for scheduling at the earliest possible time regarding the observed discrepancy in order it is availed and rectified.
Q5: Is there some limit up to which I can check my schedule for?
A: Future schedule availability mainly relies on the scheduling practices of your organization. Usually, schedules are shared out a few weeks ahead though this is subject to change.
If you have additional questions, always reach out to your organization’s IT support or Smart Square help desk for further assistance.
Conclusion
Smart Square ThedaCare is an essential tool for healthcare employees, providing streamlined scheduling, improved communication, and better time management.
By following the simple login process, resetting passwords when necessary, and using the platform’s features, employees can enhance their work-life balance while ensuring efficient operations. Make sure to troubleshoot any common issues and contact your organization’s IT support for additional help when needed.